Saint Leo
Digital Plan to Make Up Seat Time

What are my Options?

Instructions from the Vice President of Academic Affairs

Read the important message from Mary Spoto, Interim Vice President of Academic Affairs.

Instructions for Handling Makeup Classes at All Locations

Focus on the Learning, Not the Tool

These tools are wonderful ways to communicate with your students in a digital environment. Yet, no matter how advanced the tool, the most important part of working with students from a distance is maintaining a focus on teaching and learning. If we always keep learning at the forefront of our content creation, we will continue to make an impact on our students.

In order to streamline the process, let’s break down the creation plan into smaller, more manageable pieces.

Step 1: Plan Using Objectives-based Design

First, think about what you want your students to know once they’ve reviewed your digital content. What are the learning outcomes associated with this particular asset? This is no different than what you do every time you create a classroom lecture, a PowerPoint, or an in-class group activity.

Step 2:  Facilitate the Learning in Three Steps

Next, we should plan for the content and activities that will take place in the digital world. To do this, let’s use a physical world example to better understand the creation process. Think of your module like that well-organized bookshelf you have in your office. Around the related texts, and images, and conversations, you have bookends that keep it all together. Those bookends in your learning module should be the learning objectives.

First, start your lesson by letting your students know what they should learn during this module. State the learning objectives before you get into the material as a way to guide your learners.

Next, returning to our bookshelf example, begin moving into the content. More than likely, you’ll be adding voice to images or text that is on a slideshow. For this, be sure to personalize your lecture. Will you use images, links to other sources? Your expertise, your narratives, and your experiences are what make your class lectures so valuable. This is no different. Students can read the slides, so let your voice guide them through the work. You can even say, “Now, let’s pause here on slide 3 while you read pages 10-13 in your textbook. Click play when you’ve finished the readings. Don’t forget: the chart on page 12 has some key words you’ll need to know later.”

Finally, we want to think about how to bookend our module. Once more, go over the objectives with the students. At the end, ask students to take a moment to reflect on what they have learned and whether or not they believe they have met the learning objectives. Should students feel as though they need more information, be sure to point them in the right direction to access other resources. This is a great place to link a video or an article.

Remember, your digital creation is for one week’s worth of content and should be no more than 15 minutes. The learning continues with the student, and your role is to facilitate understanding, not just deliver information.

Step 3: Measure Student Understanding

You have several options to assess learning using Courses. You can create a quiz, a class discussion, or an assignment folder. Don’t worry that this will change your grading criteria. In fact, this doesn’t even have to be a graded assignment. It should be required, but not necessarily for point values. Think about how you’ll be able to use this information once you meet again. If you want a quick survey of whether or not students met the objectives, consider a quiz. If you want to continue the discussion or engage students in collaborative activity, create a discussion. There are many ways to see what students learned, so use a style that works best for your class.

Just remember, digital assets don’t have to be complicated or make use of overly-sophisticated tools. They should, however, present clear goals with coherently organized content in a succinct and measureable way.

Instructional Material Option A: Mix + Courses
Record a narrated series of slides or images, including a webcam view, inking, and interaction.

If you (or your learners) would like to build a narrated or annotated series of media pieces, we recommend using Microsoft Office Mix.

While you probably already know that Microsoft Powerpoint (available through the university’s Office 365 enterprise license to all employees and students) can be used to insert audio recordings in slides, you might not have tried Microsoft Office Mix, which is an add-on for Powerpoint that allows you to easily record a shareable, narrated slideshow, that can include an inset of you talking on your webcam, or an animation of you annotating a slide, or even an interactive auto-graded quiz!

Refer to the Office Mix For Teachers website, which has a lot of handy resources for both instructors and students who wish to learn to use Microsoft Office Mix.

Once you or your students have created a Mix, it can be hyperlinked or embedded (just like a Youtube video or VoiceThread) into any text area in the Courses system, such as a post in the Discussion tool, a File in the Content tool, or a News Item in the News tool.

Additionally, there is a special integration between the Lions SHARE Courses system and Office Mix. To utilize this integration, which will allow you to track who is viewing your Mix based on student names, add an External Learning Tool link in the Content tool using these instructions .

Example

View the following example of instructional material created by Saint Leo University Education Department instructor Dr. Mark Brunner for his Reading Foundations in the Elementary School EDU-334 face-to-face class. Mark utilized an existing Powerpoint slideshow and the Office Mix tool to create this learning material.

Chapter 12: Bring Children and Text Together

Instructional Material Option B: Video Note / Attachment in Courses
Record and share a short webcam video

Inside your Lions SHARE Courses offering tools (eg. Discussions, News Items, Content, etc.), there is feature called Video Note / Video Attachment, which allows you to use your microphone and webcam to record brief videos (maximum of 3 minutes each).

Quick Start Resources

The Video Attachment tool is located on any screen where you see the HTML Editor toolbar. Use the Insert Stuff button button. The Insert Stuff button includes many different media options, including the Video Note feature, which allows you to record yourself and insert a video, with a length of up to 3 minutes. Refer to the Brightspace documentation for the Basics of the HTML Editor and Creating and Inserting a Video Note in the HTML Editor .

Instructional Material Option C: Video File from Powerpoint
Conduct a conversation using video, audio, images, and documents.

If you’re unable to utilize Office Mix, the Microsoft Powerpoint application comes with recording and video creation tools without any additional plugin installation. Use the following steps to record using existing Powerpoint functionality.

1
Record Over Existing Slides
  1. Open your existing Powerpoint file.
  2. Click the Slideshow tab at the top.
  3. Click the Record Slide Show button.
  4. Use the icons in the lower right to enable or disable your microphone / video.
  5. Click the Settings menu to double-check that the correct microphone or webcam is selected.
  6. Click the Record button to begin recording (watch for countdown on screen).
  7. Talk over the slides, using the slide navigation. We suggest recording one slide at a time, clicking Stop at the end of each slide, so that you can preview each slide as you go.
  8. Click the X to exit recording mode.
  9. Save your file. Anything you did in your recording will be saved with your existing slides.
2
Export Your Slideshow as a Video File
  1. Open your Powerpoint file in which you’ve done the recording.
  2. Click on the File tab.
  3. Click the Export option on the left.
  4. Click the Create A Video option.
  5. Change the quality dropdown menu to Internet Quality.
  6. Click the Create Video button.
  7. Select a location on your computer in which to save the video file.
  8. Notice the status of the video saving is displayed as a progress bar at the bottom of the Powerpoint application. Wait until that operation is finished.
3
To Upload the Video File in your Course
  1. Open your course.
  2. Go to the Content tool.
  3. Click on the Module where you wish to put the video.
  4. At the top of the module, click the New menu, and select Video or Audio.
  5. Click the Upload tab.
  6. Click the Browse button and find your video file (be sure the select the video / movie file, and not the powerpoint file).
  7. Once the upload finishes, type a title, and click the Save button.
  8. You can preview the video by clicking the play button either in the middle of the video (big black rectangle) or in the lower left corner of the video area. It may take a short time to load before playing..

Assessment / Assignment Options

Assessment / Assignment Option A: Discussions
Conduct a conversation using video, audio, images, and documents.

Lions SHARE Courses allows learners to conduct a discussion or conversation using their microphone and webcam. If you would like your learners to conduct a discussion or conversation where they use their mic or webcam, look no further than the Discussions tool already included in your Lions SHARE Courses classroom.

1

If you already have a Discussion Topic created, then proceed to step 2. If not, create a new Discussion Topic. Refer to the Brightspace documentation for Creating a Discussion Topic . When creating the Discussion Topic, be sure to configure your discussion starter, prompt, question in the Description text box, since that it what learners will see whenever they go to the Discussion Topic, and what they will use to guide their posts.

If you wish to include media in your discussion prompt, use the editor toolbar inside the Description area. Use the Insert Stuff button or the Insert Image button. The Insert Stuff button includes many different media options, including the Video Note feature, which allows you to record yourself and insert a video, with a length of up to 3 minutes. Refer to the Brightspace documentation for the Basics of the HTML Editor and Creating and Inserting a Video Note in the HTML Editor .

After clicking the Insert Stuff button, select the Video Note option.
2

After you lead your students to your Discussion Topic (via the Discussions tool in the navbar, or via a link to the Discussion Topic), your students will read the Description at the top of the Discussion Topic, and then they will click the Create New Thread button to post a new thread.

If they are replying to an existing Thread, then the student will click on the title of the Thread to view it. There, they will see the profile image for the person who wrote the Thread next to the person’s post.

Refer students to the Brightspace documentation for Viewing a Discussion Topic Creating a New Discussion Thread and Replying to a Discussion Thread .

In either case (New Thread or Reply), the student will use the HTML Editor to write the post. The student can use the Insert Stuff or Insert Image buttons on the HTML Editor toolbar in order to insert media into the post. Additionally, can click the Add Attachments area, where they can choose to Record Video or Record Audio, with a length of up to 3 minutes. This allows the student to record their webcam and microphone, instead of just typing a post.

After creating a new Thread or Reply, use the Attachments area to Record
3

Using the same directions in step 2 above, students and instructors can continue the discussion by posting New Threads and Replies with rich media and recordings as attachments.

4

You can assess users in Discussions, regardless of whether or not you have a Grade Item in your Grades tool.

Refer to the Brightspace instructions for Configuring a Topic for Assessment 

Refer to the Brightspace instructions for Assessing Users in Discussions 

Assessment / Assignment Option B: Assignment Submission Folder
Conduct a conversation using video, audio, images, and documents.

Lions SHARE Courses allows you to create and deliver an Assignment Submission Folder in order to collect submissions from learners, and assess and provide feedback on those submissions. Submissions can include documents, presentations, images, audio, video, and text written online.

1

If you already have an Assignment Submission Folder created, then proceed to step 2. If not, create a new Assignment Submission Folder. Refer to the Brightspace documentation for Creating an Assignment Submission Folder .

If you wish to include media in the Instructions for your Assignment Submission Folder, use the editor toolbar inside the Instructions area. Use the Insert Stuff button or the Insert Image button. The Insert Stuff button includes many different media options, including the Video Note feature, which allows you to record yourself and insert a video, with a length of up to 3 minutes. Refer to the Brightspace documentation for the Basics of the HTML Editor and Creating and Inserting a Video Note in the HTML Editor .

2

Communicate to your learners how they should find and use the Assignment Submission Folder that you created. You can refer them to the Brightspace instructions for Submitting Assignments .

3

You can assess submissions in your Assignment Submission Folders, regardless of whether or not you have a Grade Item in your Grades tool.

Refer to the Brightspace instructions for Adding Feedback and Evaluations to Assignment Submissions

Assessment / Assignment Option C: Quizzes
Conduct a conversation using video, audio, images, and documents.

Lions SHARE Courses allows you to create and deliver an online assessment with the Quizzes tool. You can also provide feedback on Quiz results and analyze result data.

1

If you already have a Quiz created, then proceed to step 2. If not, create a new Quiz. Refer to the Brightspace documentation for Creating a Quiz . Also refer to the Brightspace documentation for Adding Assessments to a Quiz .

2

Communicate to your learners how they should find and use the Quiz that you created. You can refer them to the Brightspace instructions for Taking a Quiz .

3

You can assess submissions in your Quizzes tool, regardless of whether or not you have a Grade Item in your Grades tool.

Refer to the Brightspace video tutorial for Grading a Quiz by User or Grading a Quiz by Question.

I Need to Speak with Someone

If you would like technical assistance or clarification on some of the tools, procedures, and recommendations mentioned here, you can request personal support by contacting:

 Kari Cremer
352-588-7491